Privacy is very important to us. This privacy notice is provided by Quadrature Climate Foundation (“we”, “us”, “our”) and sets out our policies with respect to the collection, sharing and use of personal data.
Our recruitment process is managed by Quadrature Capital Limited (“Quadrature”)1. For Quadrature’s candidate privacy notice, please click here.
The term personal data describes any information relating to an individual, where the individual is identified or identifiable, directly or indirectly, by reference to that information.
Examples of personal data include:
We may collect personal data about you through:
We may also, in some circumstances, receive personal data about you from third parties, such as current or prospective service providers, charitable business partners, grantors, grantees, regulatory or law enforcement agencies, credit reference agencies, or agencies conducting background checks. Personal data may also be obtained from publicly accessible sources of information, such as public databases, industry associations, social media and online professional networks.
We may collect and use your personal data for the purposes of managing the relationship between you and us, monitoring and analysing our activities, and complying with applicable legal or regulatory requirements.
We will not sell your personal data or use it for direct marketing purposes.We will use one of the permitted legal bases for collecting and processing personal data, as set out in the EU General Data Protection Regulation (“GDPR”). Such bases include instances where you have given your consent and cases where your consent is not required under applicable law, such as where we are required to comply with a contract or other legal obligation, or where we, or a third party, determine that it is necessary for our legitimate interests to collect and use your personal data.
The legitimate interests to collect your personal data may include any purpose where we or a third party have determined that you have a reasonable expectation for us or a third party to collect or process your personal data for such purpose.
You may request more information on the legal basis for collecting and processing your data when we request personal data from you and you have the right to object to the use of your personal data by us.
As a registered charity, we are subject to legal and regulatory obligations that may require us to collect and store your personal data , such as the requirements to comply with the applicable law on prevention of financial crime and tax and regulatory audits. We may also need to collect and use your personal data for the purposes of entering into or performance of a contractual arrangement between us.
A refusal to provide us with personal data may, depending on the purpose for which your personal data is required, have various consequences such as us being unable to communicate with you, the termination of any grant, service or other contractual arrangement between us, or, where we have a reasonable suspicion of illegal activity, we may be required to make a report to regulatory or enforcement agencies in the UK or overseas.
The categories of personal data we may collect will depend on the nature of our relationship with you and the purpose for which information is being collected. Such personal data may include names, residential addresses or other contact details, signature, nationality, date and place of birth, national insurance or other tax identification number, photographs, copies of identification documents, bank account details, information about assets, political offices, credit history, criminal and administrative offences, source of funds details, or other sensitive information, such as certain special categories of personal data contained in relevant documents or materials (including, in some circumstances, information about a person’s ethnic origin, religious beliefs, or health).
We may (to the extent necessary for the purposes for which we collect your information), share your personal data with third parties, such as:
Due to the international nature of our operations, your personal data may be transferred to countries outside of the EEA, such as to jurisdictions where we conduct business or have a service provider, including jurisdictions that may not have the same level of data protection as that afforded by the GDPR or other data protection rules applicable to us (collectively, ”Data Protection Law“). In these circumstances, we take steps to ensure that the recipient agrees to keep your information confidential and that it is held securely in accordance with the requirements of Data Protection Law, such as by requesting appropriate contractual undertakings in our legal agreements with service providers.
We will generally keep personal data about you for as long as necessary in relation to the purpose for which it was collected, or for such longer period as required under applicable law or necessary for the purposes of our other legitimate interests.
The applicable retention period will depend on various factors, such as any legal obligation to which we or our service providers are subject as well as on whether you decide to exercise your right to request the deletion of your information from our systems. As a minimum, information about you will be retained for the entire duration of any business relationship we may have with you, and for a minimum period of five years after the termination of any such relationship.
We will, from time to time, review the purpose for which we have collected information about you and decide whether to retain it, update it, or securely delete it, if the information is no longer required.
If you are a resident of the UK or the EU, you have the following rights, including the right to:
Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to QCF processing your data, this will not affect any processing which has already taken place at that time. These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep.
If you wish to exercise any of your rights under this section, you may submit your request through any of these methods: (i) contact us at +44-7741 468 250; (ii) submit a webform request here or (iii) send an email to email@example.com.
We will confirm receipt of your request within five days, and we will respond within 30 days (or, if your request is complex or we receive numerous requests within a short period of time, within 90 days). Any information will be provided to you free of charge.
If you are a resident of California, you have certain consumer rights under the California Civil Code and applicable California privacy laws, which may be subject to certain limitations and/or restrictions. Specifically, under California law you have the right to:
We do not, and will not, sell your personal data and you will never receive discriminatory treatment for exercising your privacy rights.
You may use an authorised agent to submit a request on your behalf in relation to the rights listed above. When using an authorised agent, we will require that you provide your agent with written permission to do so, and verify their own identity and agent status with us. If you would like to designate an authorised agent to make a request on your behalf, please email us at firstname.lastname@example.org.
We may need to verify the identity of a person making a request under this section and this may require that we request further information on the person making a request. If we cannot verify your identity in accordance with California law, we may deny your request in whole or in part.
For requests to know and requests to delete, we will confirm receipt of the request within 10 days and provide information about how the business will process the request, and we will respond within 45 days (or, if your request is complex or we receive numerous requests within a short period of time, within 90 days). Any information will be provided to you free of charge.
Please note that we cannot provide you with information on your data more than twice in a 12-month period.
If you wish to exercise any of your rights under this section, you may submit your request through any of these methods: (i) contact us at the toll-free telephone number +1 833 7474784; ; (ii) submit a webform request here here or (iii) send an email to email@example.com.
Please contact us on +44-7741 468 250 or by email at firstname.lastname@example.org or by writing to Quadrature Climate Foundation, The Leadenhall Building, 122 Leadenhall Street, London, EC3V 4AB for any questions about this privacy notice or requests with regards to the personal data we hold.
If you have unresolved concerns, you have the right to complain to your local data protection authority. The UK’s data protection authority is the ICO and you can make complaints at https://ico.org.uk/make-a-complaint/. Further information is available on the ICO’s website.
We record and monitor telephone conversations and electronic communications (including emails) with you for the purposes of:
Copies of recordings will be stored for a period of seven years, or such other longer period as we (or relevant legislators or regulators) may determine from time to time.
This privacy notice will be updated at least annually. We will update the date at the bottom of this privacy notice accordingly and encourage you to check for changes to this privacy notice. On some occasions, we may also actively advise you of specific data handling activities or significant changes to this privacy notice, as required by applicable law.
Effective from 24 May 2020
1 Quadrature Capital Limited provides recruitment and HR management services to Quadrature Climate Foundation. As such, personal data requested or provided in connection with an application for a role with Quadrature Climate Foundation will be processed by Quadrature Quadrature Limited. Quadrature Capital Limited and Quadrature Climate Foundation have entered into appropriate agreements to ensure that the sharing of data is in accordance with legal and regulatory requirements.